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Document Integration Specialist in Lake Zurich, IL at Dovenmuehle

Date Posted: 6/29/2018

Job Snapshot

Job Description



Summary:

The Document Integration Specialist is a Document Preparation Analyst.The primary role of the Document Integration Specialist is to maintain all of the letters that DMI generates via the On-Line Letter Writer system. The Document Integration Specialist works closely with the Compliance Department, as well as other key staff members throughout DMI, to fulfill any requests submitted via the Research Online Letter Writing (OLLW) Proxy. The majority of the requests consist of revisions to existing letters and new letter creations. The Document Integration Specialist is responsible for adjusting security access levels and completing all requests in a prompt and accurate manner.



Responsibilities include, but are not limited to, the following:

  • Ability to learn all aspects and functions of the OLLW system within 60 days of hire;
  • Fulfill OLLW Requests that have been submitted by various departments via the ResearchOLLW Proxy;
  • Create, edit, delete, and provide current copies of all requested letters
  • Submit completed letter(s) to the OLLW Auditor to ensure request handled completely and accurately;
  • Work with Compliance and/or department managers to ensure accuracy of OLLW Requests, obtain appropriate approvals, and authorization to adjust letter generation security levels;
  • Track and record all pertinent information for each and every OLLW Request;
  • Archive inactive letters from the OLLW Library when applicable;
  • Apply various variables and conditions to letter template to populate desired verbiage based on set specifics;
  • Consult with OLLW servicing system vendor on an as needed basis;
  • Perform all other responsibilities and duties deemed necessary.

Job Requirements



Job requirements:

  • Proficiency in Microsoft Office Applications, including Word and Excel
  • Excellent written and oral communication skills
  • Advanced Proofreading skills
  • Must be self-motivated and possess excellent organizational and follow-up skills
  • Ability to handle multiple tasks and prioritize
  • Maintain a positive attitude and professional demeanor
  • Ability to manage assignments independently while also working effectively as part of a team.
  • INTERNAL CONTACTS: All levels of the organization
  • EXTERNAL CONTACTS: OLLW servicing system vendor
  • General understanding of mortgage documents and/or mortgage servicing is helpful
  • TYPICAL EDUCATION College degree, preferably in English, Writing, or Journalism.
  • PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.